What are the registration desk opening hours?
Registration opens at 8:15am for delegates to collect their passes each day. The registration desk will close by 5pm.
Please collect your physical pass from this desk before attempting to access any other conference events.
Please note that as of 2026, the registration desk is located in the Quaker Hall building rather than in its previous location outside the main theatre.
Do I need to pre-book onto events?
Entry to most events in the MOVE Summit programme is via a first-come-first-serve basis, where pre-booking is not offered as an option. The best way to ensure your attendance for your first choice of session is to arrive early and queue as directed by MOVE staff. Occasionally, you may find that you are unable to get into your first choice of session, which we understand can be a disappointment. There are always multiple options for things to do and see, so if you are unsure what to do please feel free to speak to a member of the team who can point you in the direction of other alternatives.
The exceptions to this first-come-first serve policy are:
- Workshops: These events have a very limited capacity (max 20 delegates per session) and as such, pre-booking is always required. Booking for these sessions will open on Thursday 12th February at 12 noon. Once the session is full, we will open a waiting list in case spaces become available (due to delegate cancellations) closer to the time.
- Screening Day: Due to limited capacity, we will offer pre-booking for all film screenings taking place on Saturday 21st February, however a limited number of spaces will also be available on the door on a first-come-first-serve basis.
What time does the first session start?
The conference day starts at 9:15am each morning with a welcome to MOVE Summit from the conference directors.
Can I get a refund on my ticket?
Unfortunately, we generally cannot offer refunds except in exceptional circumstances – please contact info@movesummit.co.uk if you have a problem with your ticket.
What accessibility measures does the event have in place?
- The main theatre stage has BSL interpretation for all sessions across all three days of the event (Wednesday, Thursday and Friday). If you are a BSL user and would like to request BSL interpretation for other sessions outside of those taking place in the main theatre, please contact us.
- All of our speaking spaces (at the Pleasance) and Screening Day spaces (at Filmhouse) are wheelchair accessible via internal lifts, however some of the lifts at Pleasance require a staff member with a key to access. Please speak to a member of MOVE staff at either the info point (Pleasance ground floor foyer) or Registration Desk (Quaker Hall) on arrival if you are likely to require use of the lifts.
- If you have any specific seating requirements for accessibility reasons (e.g. needing a wheelchair space in the auditorium) please note this in the Accessibility notes when you book your conference pass, or notify us by email.
- A quiet room is available at the Pleasance for any delegates that would like to use it. You can find this room on the 1st floor of Pleasance West. Please respect this space and other conference attendees by not making noise in this room. Please do not use this as a space for meetings or conversations.
MOVE Lates:
- Wednesday 18th February: FESTIVUS at Eve Edinburgh – Please contact the organisers directly with any accessibility requests.
- Thursday 19th February: MOVE Late at OX184 – The space is located on the ground-floor and is wheelchair accessible.
- Friday 20th February: MOVE Late at The Caves – The venue is partially wheelchair accessible with seating available at the ground floor level as well as upstairs. Please note that due to the historical nature of the building, the flooring may be a little uneven in areas and there is a step in between the seating area and bar area. Any delegates who are unable to access the bar area directly due to this step are welcome to order drinks from ground level with the assistance of a member of the MOVE team.
- Friday 21st February: MOVE Late at Filmhouse Cafe Bar – The space is located on the ground-floor and is wheelchair accessible.
Can I transfer my ticket to another person?
Yes, this is possible as long as the request is made prior to 12 noon on Friday the 13th of February. Please contact the MOVE team on info@movesummit.co.uk for details if a ticket transfer is needed.
(In exceptional circumstances a transfer may be given past this date, please contact the MOVE team on info@movesummit.co.uk for details.)
Can children attend MOVE Summit?
MOVE Summit is an animation industry conference and as such, is not suitable for under-18s.
Do I need to print off my pass or ticket confirmation email?
You do not need to bring anything with you in order to collect your pass – just report to our Registration Desk in the Quaker Hall and our team will be able to find your lanyard badge for you.
If you have prebooked tickets to any workshops or screenings, you also do not need to print off these tickets. The tickets are automatically linked to your pass, so our team will again simply be able to scan your lanyard badge on the door.
Is there a cloakroom at the venue?
We will operate a cloakroom at the Pleasance during the operating hours of the conference, so you are welcome to leave coats etc there while you are with us. You can find the cloakroom just off the cafe bar.
Although the cloakroom will be supervised by our volunteer team, we cannot be held liable for any lost property so we would advise not leaving any valuable items in this space.
Please note that although there will also be a cloakroom provided at The Caves, there will unfortunately be no cloakroom provision at other venues such as Filmhouse and OX184.
Is it OK for me to arrive late to a session?
We encourage all delegates to arrive promptly and be in their seats before the advertised start time for each session. We cannot guarantee that entry will be permitted if you arrive late as there may not be spaces available, or it may be too disruptive to the session to allow late entrance.
For our workshops, please be aware that you must be in your seat at least 5 mins before the advertised start-time, as after this time we will start to reallocate tickets to delegates waiting in the standby queue.
I'm no longer a student - can I still attend the Emerging Talent Day?
Our Emerging Talent day on Wednesday 18th February is specifically tailored towards current students and the programming will reflect this. If you are a very recent graduate (within the past year) we would be happy to for you to attend too.
If you are unsure whether you would be eligible, please email info@movesummit.co.uk to enquire prior to booking.
Can I take photographs/film during sessions?
Delegates are asked not to take photographs or video during conference sessions. Many of our speakers have prepared exclusive behind-the-scenes materials to show during their events, and these materials are not intended to be shared more widely. We will have our own in-house photography, videography and social media teams capturing content during the event for marketing purposes and you are welcome to share these images/clips once they are released.
If you have any concerns about photographs/video during the conference then please speak to a member of the team.
What is Slido?
Slido is an online system that MOVE uses to help facilitate audience question and answer sessions with our guest speakers at the conference. Simply scan the QR code found on signs dotted around the venue and on holding slides before sessions, or visit Slido.com and enter the participant joining code found printed on the back of your lanyard badge to get started. Be sure to select the correct room (e.g. Main Theatre, Upper Hall or Lomond) for the session that you are in before typing your question.
Of course, there is still the option of putting your hand up to ask a question as well.